Password1, 123456, Qwerty, Changeme.

These are just some of the most frequently used passwords – none with security in mind. As a business owner it’s likely that you have invested to improve the security of your data and IT systems, but have you implemented a password policy or two factor authentication? Ultimately the strength of your security is only as strong as your employees’ passwords.

Often a “hacker” will attempt to guess a password, potentially resulting in access to emails and company data. Implementing a password policy is extremely important part of your overall IT Security Strategy. The password policy should serve as a set of rules to encourage your team to use strong passwords and update them regularly. Going a step further Two Factor Authentication, or 2FA, is an extra layer of protection used to ensure the security of online accounts beyond just a username and password; 2FA is very hard to hack!

A few tips for your password policy:

  • Passwords should never be written down on paper or on an unsecured computer.
  • Passwords should never been sent via email.
  • Never give anyone your password.
  • Do not use the same password twice, as tempting as it may be!
  • If you are suspiciously asked to provide your password in person or via a website speak to your IT support provider.
  • Avoid using names of people or places, take a look at these most commonly used passwords, is yours on the list? Most used passwords.
  • Adopt Two Factor Authentication and make it a compulsory requirement
  • Thinking of creating a new password? This website will rate its strength before you make the switch. How secure is my password?

Ensure your IT support provider makes these technical changes to help:

  • Set a minimum password length (at least 8 characters)
  • Introduce a minimum password complexity by using a combination of lowercase, uppercase, numbers and special characters.
  • Ensure passwords are changed every 60 days
  • Implement two factor authentication which will secure any password with a unique code set to your mobile
  • Set up a secure password vault such as LastPass or MyGlue.

 For more help setting up a password policy or a free cyber threat review which can help you better understand your current data risks, please feel free to get in touch

Ever Nimble: We are your IT support partners

We provide honest and smart advice to help your business thrive. We will connect your teams, improve your processes and ensure your infrastructure can be relied on. We are based in Perth, Western Australia and Melbourne, Victoria. We can’t wait to collaborate with you. Click here to find out more. 

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