Password1, 123456, Qwerty, Changeme.
These are just some of the most frequently used passwords – none with security in mind. As a business owner it’s likely that you have invested to improve the security of your data and IT systems, but have you implemented a password policy or two factor authentication? Ultimately the strength of your security is only as strong as your employees’ passwords.
Often a “hacker” will attempt to guess a password, potentially resulting in access to emails and company data. Implementing a password policy is extremely important part of your overall IT Security Strategy. The password policy should serve as a set of rules to encourage your team to use strong passwords and update them regularly. Going a step further Two Factor Authentication, or 2FA, is an extra layer of protection used to ensure the security of online accounts beyond just a username and password; 2FA is very hard to hack!
A few tips for your password policy:
- Passwords should never be written down on paper or on an unsecured computer.
- Passwords should never been sent via email.
- Never give anyone your password.
- Do not use the same password twice, as tempting as it may be!
- If you are suspiciously asked to provide your password in person or via a website speak to your IT support provider.
- Avoid using names of people or places, take a look at these most commonly used passwords, is yours on the list? Most used passwords.
- Adopt Two Factor Authentication and make it a compulsory requirement
- Thinking of creating a new password? This website will rate its strength before you make the switch. How secure is my password?
Ensure your IT support provider makes these technical changes to help:
- Set a minimum password length (at least 8 characters)
- Introduce a minimum password complexity by using a combination of lowercase, uppercase, numbers and special characters.
- Ensure passwords are changed every 60 days
- Implement two factor authentication which will secure any password with a unique code set to your mobile
- Set up a secure password vault such as LastPass or MyGlue.
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